POS guides and free tools
Everything here works without an email address. Start with the finder, then use the guide for your type of business before you book a demo.
Tools
Tool
POS finder: six questions, one honest shortlist
Tell us what you run, where, and what you can’t do without. Get ranked POS picks with prices, reasons and the tradeoff — no email needed.
Tool
POS hardware planner: test each device before you buy
Build a hardware plan covering reuse, compatibility, connection types, testing and replacement responsibilities.
Tool
POS switching checklist: from the last export to the first close
A printable cutover plan for moving to a new POS: export and clean data, load opening balances, train staff and run go-live day.
Tool
POS demo scorecard: make every vendor show the same tasks
Evaluate POS demonstrations with expected results, observed evidence, essential requirements and unresolved questions.
Guide
Free POS buyer test pack: sample CSVs and a demo scorecard
Download a bilingual POS test pack: six product variants, a 12-unit inventory scenario, sale/return reconciliation and a printable demo scorecard. No signup.
Guides
Guide
Retail POS requirements, from receiving to returns
Build a retail POS brief covering catalog identity, stock movements, checkout exceptions, permissions and reports.
Guide
Café POS for a coffee shop that also sells retail
Beans, mugs and merch next to the espresso machine? What a café needs from a POS when half the till is drinks and half is shelf stock.
Guide
Fashion POS requirements beyond the product photo
Evaluate size and color variants, exchanges, stock transfers, promotions and reporting for a fashion business.
Guide
Convenience-store POS requirements worth checking twice
Evaluate high-variety checkout, pack sizes, weighted labels, restricted items and payment requirements before choosing a POS.
Guide
POS outside the US: VoVi’s 12 countries, prices and languages
VoVi is sold in 12 countries. See Light and Pro prices in each local currency, the app languages and which other POS systems sell there.
Guide
How the POSFind finder ranks POS systems
The exact rules behind POSFind’s picks: what rules a system out, how the rest are scored, where the prices come from and the VoVi rules.
Guide
Multi-location POS requirements: prove the stores add up
Test a multi-store POS with a stock-transfer example, location permissions, daily close, per-location costs and country-account boundaries.
Guide
POS by industry: 26 business types
Choose your business and test the workflows, equipment and costs that matter before choosing a POS.
Guide
Coffee shops & coffee carts: POS requirements
Sell a large coffee with oat milk and an extra shot; check the receipt, preparation note and final price.
Guide
Bakeries & pastry shops: POS requirements
Sell individual pastries and a mixed box, then record the unsold batch at closing without treating it as a sale.
Guide
Food trucks & street-food vendors: POS requirements
Run a busy mobile-counter sale, reconnect after an internet interruption and reconcile cash with the external terminal.
Guide
Ice cream & dessert shops: POS requirements
Sell two scoop sizes with paid toppings; verify which choices change the price and what appears on the preparation ticket.
Guide
Juice, smoothie & bubble-tea shops: POS requirements
Order a drink with a size, sugar level and topping; check ingredient consumption against the configured recipe.
Guide
Grocery, convenience & general stores: POS requirements
Scan a mixed basket with a weighed item and a discount, then return one line and check stock and totals.
Guide
Delis, butchers & fresh-food shops: POS requirements
Weigh a product with packaging tare, print or scan its label and verify the unit price and refund calculation.
Guide
Clothing, footwear & accessories: POS requirements
Exchange a size without losing the original discount; check the returned size and replacement size in stock.
Guide
Cosmetics, skincare & fragrance: POS requirements
Sell a shade variant and a gift set; record a tester separately and check that stock does not count it as a customer sale.
Guide
Gifts, souvenirs & specialty shops: POS requirements
Sell a gift bundle, redeem a gift card where the plan supports it and process a partial return.
Guide
Jewelry & watches: POS requirements
Trace one serialized watch from receipt to sale and return; verify who can discount a high-value item.
Guide
Electronics & mobile-phone stores: POS requirements
Sell a device with its serial number and accessories; retrieve the exact device when a customer returns.
Guide
Homeware, décor & furniture: POS requirements
Order a large item with a deposit and delivery details; check the remaining balance and the eventual stock movement.
Guide
Pet shops & pet supplies: POS requirements
Sell different bag sizes of pet food, inspect batch or expiry information and locate a customer's usual purchase.
Guide
Toys, games & hobby shops: POS requirements
Reserve a popular item, receive a new shipment and complete the sale without selling the reserved stock twice.
Guide
Bookshops, stationery & art supplies: POS requirements
Scan book and stationery barcodes in one basket, apply a school-list discount and return one item.
Guide
Sports, outdoor & bicycle shops: POS requirements
Sell a sized garment and a serialized bicycle; check separate stock tracking and the customer purchase record.
Guide
Hardware, tools & DIY shops: POS requirements
Sell a tool and material measured by length or weight; test unit conversion and the resulting receipt.
Guide
Florists, plant shops & garden centers: POS requirements
Build a bouquet order with delivery instructions, record perishable stock loss and check the order's margin.
Guide
Wine, beer & liquor stores: POS requirements
Sell a bottle and a case, check pack quantities and test the age-check procedure with staff and the payment provider.
Guide
Vape, tobacco & smoke shops: POS requirements
Scan similar variants, check stock by strength or flavor and test the age-check and return procedures.
Guide
Hair salons & barbershops: POS requirements
Book a service with a staff member, add a retail product and tip, then verify the commission and daily close.
Guide
Nail salons & beauty studios: POS requirements
Book a treatment with an add-on and its extra duration; check staff availability, checkout and the next booking.
Guide
Spas, massage & wellness: POS requirements
Book a treatment against staff and room availability, sell a package and check how a used session is recorded.
Guide
Mall carts & retail kiosks: POS requirements
Fit the full checkout on the compact device, test receipt printing and swap staff without losing attribution.
Guide
Pop-up shops, markets & events: POS requirements
Move event stock out and back, complete sales with intermittent connectivity and reconcile that event separately.
From the blog
Blog ·
Restaurant POS or retail POS? Match the system to how you sell
How to tell whether your business needs a restaurant POS, a retail POS or one that handles both, which features to test for each, and what the extras cost.
Blog ·
POS data export checklist: prove you can use the files
A practical POS data-portability checklist covering products, stock, sales, returns and balances, with file acceptance tests before you switch.
Blog ·
Can you use a POS with your own payment processor?
Learn what keeping your processor means: software compatibility, external terminals, refunds, reconciliation and a five-step acceptance test.
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